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VOLUNTEER INFORMATION
   

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 DETAILED INFORMATION FOR the FIRST Tech Challenge Oregon  SUPER-Qualifiers
All tournaments will be held at Poynter Middle School, 1535 NE Grant St. Hillsboro, OR

DELTA SQ Tournament - Saturday, Feb 11
PI SQ T
ournament - Saturday, Feb 11
THETA SQ
Tournament - Sunday, February 12
Omega SQ Tournament - Sunday, February 12


Parking is limited at the Poynter MS but we have permission for volunteers to park at Hare Field. If you use street parking, please make sure you are in a legal spot. Please do not park in any fire lanes. Inner loop closest to Poynter MS is for school buses only.

Google Map of Parking Lots for Volunteers and Teams

MAP of POYNTER MS - Super-Qualifier Venue

VOLUNTEER CHECK-IN is located in the Cafeteria and will open at 7:05 am
Volunteer Breakroom/Volunteer Hospitality - breakfast/lunch  (Rm 29)

All volunteers must check-in.

At Check-in Volunteers will recieve an ORTOP/FIRST Volunteer Shirt, receive safety glasses (if needed for the role) and  be directed to your Key Volunteer Lead and the Volunteer Breakroom (Rm 29) for coffee and a light breakfast

DELTA / THETA EVENT MANAGER - LORIDEE WETZEL
PI / OMEGA EVENT MANAGER - CATHY SWIDER


INFORMATION BY CREW

JUDGES 
Be checked-in by 7:30 am 
Judge Meeting at 7:45 am
Red Room A - Delta & Theta  Judges - Rm. 18 - Al Vannoy, Judge Advisor
Blue Room A - Pi & Omega Judges  - Rm. 28 - Robert Swider, Judge Advisor


JUDGE DOOR ASSISTANT CREWS
Be checked-in by 7:30 am
Crew Training and Room Assignment at 8:00 am
RED Room A - Delta & Theta  Judge Door Asst. - Rm. 18  
BLUE Room A - Pi & Omega Judge Door Asst.  - Rm. 28


ALL Robot and Field INSPECTORS & Inspection Queuers
Please check in at volunteer check in by Delta/Theta, Pi / Omega event assignments.

ALL New Inspectors please be checked in by 7:15 am
New Inspector Training at 7:30 am in the Main Competition Gym - Bruce Schafer, Event Lead Inspector
Veteran Inspectors please check in by 7:45 am and arrive at the Inspection Table in the Competition Gym by 8:00 am
Inspection Queuers arrive by 7:30 am and train with Bruce Schafer at 7:50 am
Inspection Tables will not be separated by event.

FIELD TECHNICAL ADVISORS
Please check in by 7:30 am and report to the Event Fields, Inspection, Pits as needed for your specific event assignment (Delta/Theta, Pi/Omega)

______________________________________________________________________________________

HOSPITALITY CREW
 Please report directly to the Volunteer Hospitality Room (Rm 29) by 7:10 am to serve food for volunteer breakfast

PIT CREWS - ALL Tournaments
Please check in at volunteer check in by Delta/Theta, Pi/Omega  events.
Pit Administrator, Pit Announcer and all -day Pit runners
Be checked in  7:15 am and at PIT Administration table in the PIT  by 7:30 am for PIT Crew Training with Cathy Swider, Event Manager
late-morning PIT Runners - arrive at check-in by 11:00 am, have lunch, report to PIT Admin by 11:30 am

REFEREES
Please check in at volunteer check in by Delta/Theta, Pi/Omega  events.
NEW Referees should arrive by 9:00 am be to check in at volunteer check-in.
New Referee Training - 9:30 AM  in the Competition Gym with Aaryn Curl, Championship Head Ref.
Veteran Referees should check in prior to 11:00 am and be ready to meet with Aaryn Curl at 11:00 am in the Main Competition Gym.


FIELD CREW
Please check in at volunteer check in by Delta/Theta, Pi/Omega  events.

Scorekeepers, Time Clock Keepers, Field Managers, Game Announcers, DJ
Check in by 11:00 am and have lunch in the Volunteer Breakroom
Scorekeepers and Time Clock Keepers - report to
Delta/Theta, Pi/Omega Field Technical Advisors  in Main Gym
ALL Field Managers and Game Announcers - Crew Training at 11:30 in Main Gym -
Delta/Theta report to Loridee Wetzel, Pi/Omega report to Cathy Swider

RESOURCES FOR FIRST Tech Challenge Volunteer TRAINING MATERIALS





















OREGON FIRST TECH CHALLENGE IS SEEKING VOLUNTEERS FOR THE 2016-2017 SEASON.
OUR LINK TO REGISTER YOUR INTEREST IN VOLUNTEERING FOR THIS SEASON WILL OPEN AT THE END OF SEPTEMBER.

VOLUNTEERS NEEDED FOR 60+ Oregon FTC EVENTS - NOVEMBER 2016 - FEBRUARY 2017!

For more information contact: cathy-swider (at) ortop (dot) org

Volunteering with FIRST Tech Challenge (FTC)  

FIRST Tech Challenge has two types of events; short-day league meets in the fall and all-day tournaments starting in January. Volunteers will interact with students in 7th grade through high school. While several roles require technical knowledge there are also many roles for non-technical volunteers.
  • Tournament Judge - Work with a small team of judges to conduct a 15-minute team interview, observe teams at the competition, and work with other judges to determine awards. Technical knowledge is recommended, but not all judged awards require technical knowledge. Must be comfortable talking with teens, able to gather information quickly, keep new information organized and apply it to a set of criteria. Training is provided prior to the event and is required. Judges should expect to attend the full tournament and must be over 18 years of age.  (Needed for January and February Tournaments)

  • Tournament Referee - Interact with teams in the arena. Actively judge the validity of points scored and penalties incured in a fast passed 2.5-minute game. Must be comfortable enforcing rules and trust their judgement to make rulings. Will work with other referees and a Head Referee. Training is provided prior to the event and required to participate in this  role. Volunteers should expect to attend the all day or from noon until early evening depending on the event. At a league event referees participate for 2 to 4 hours. Must be over 18 years of age. (Needed for Nov/Dec Leagues and Jan/Feb Tournaments)

  • Robot Inspector - Work with the teams to insure their robot meets the standards provided for competition. Some knowledge of low-voltage wiring and hardware specifications is helpful. Determine if robots meet the requirements and assist teams to bring their robot to safety standards and regulations prior to competition. Inspectors may also serve as referees later in the event. Inspectors are requied to participate in training prior to the event. Volunteers should expect to be available at the beginning of an event. For an all day event they are needed in the morning. (Needed for Nov/Dec Leagues and Jan/Feb Tournaments)

  • Other Tournament Role - Tournaments require a large variety of roles based on the size of the event. Volunteers are needed to check-in volunteers, teams, and escort special guests. Roles vary from a few hours to all day. Most roles interact with the teams. Training is required for some roles. (Needed for Nov/Dec Leagues and Jan/Feb Tournaments)

  • Coach/Mentor - Coaches and Mentors interact with teams meeting weekly or more often, starting in early September through the end of the season in March. Some teams continue to meet throughout the spring and summer. Coaches and Mentors are required to read all email communication from ORTOP throughout the season and respond to requests for information in a timely manner. Coaches and Mentors need to be over 18 years old.

 

 

 

VOLUNTEER ROLES
Field Technical Advisor*

CERTIFIED POSITION - Training help offered - Technical Skills Required - Must be an adult.

The Field Technical Advisor (FTA) and Field Manager (FM) work together to keep the areas in and around the Robot Playing Fields running smoothly. The FTA concentrates on the Technical issues (Robots, Field Control System, Scoring Software, etc.) and the FM is responsible for operational activities (Team Queuing, Playing Field Reset, etc.).
 Supervision of Field Control System set-up and tear down.
 Pre-Match, in-Match, and post-Match Robot triage.
 Providing as needed support to Teams during Match set-up and during the Match.
 Explaining technical issues that may have affected Match play to Referees and students.
 Providing assistance for the Scoring System.
 All of the Field Manager's responsibilities if the FTA and FM positions are combined.

Head Referee*

CERTIFIED POSTITION - Previous FIRST Experience preferred. Must be an adult and not closely associated with the teams.

Refereeing at FIRST Competitions is different from a traditional sporting event in that the Referees help the Competitors to avoid breaking the rules of the Game. Referees observe Team Matches, identify rule violations, and "call" them. They score the Game Elements and Autonomous points and record these on the Score Sheet. Head Referees play a critical role in ensuring smooth flow of Match play and maintaining the pace of the Event. The Referees work under the direction of the Head Referee and may be required to participate in deliberations regarding contested Referee calls by Teams.

Referee

Requires reading the manual and training with an Oregon FTC Head Referee. Should be be someone closely associated with the teams. Each event needs two - three referees and one Head Referee. Must be an adult and not associated with any current teams.
This role can easily double up with being an Inspector!

Observe Team Matches, identify rule violations, and "call" them. Calculate the official score of the Matches and participate in deliberations regarding contested calls. Work under the direction of the Head Referee. Play a critical role in ensuring smooth flow of Match play, and maintaining the pace of the Event.
 Observe Matches, "call" rule infractions; determine penalties
 Participate in deliberations regarding contested calls.
 Complete and submit a scoring sheet, after each Match, to the Field Runners.
 Participate in discussions with other Referees to determine official Match scores.
 Monitor, promote safe practices on and around the Playing Field.

Judge

JUDGE- trained postition requires attending webinar or inperson training from an Oregon FTC Judge Advisor

The primary role of a Judge is to Interview Teams, and decide which Teams deserve an Award based upon the Interview, the Robot, Match play, and the Engineering Notebook.
Judges are paired in panels of 2-3 to Interview a set amount of Teams prior to the Competition beginning. During the Event, Judges will:  Conduct Team Interviews.  Review Team Engineering Notebooks.  Observe Competition Matches.  Determine the 3 top ranked Teams for each Judge Award.  Come to consensus with other Judges on the recipient of each Award.  Share their notes on top ranked and winning Teams with the Judge Advisor and other Judges for use in Award Ceremony script.

Hardware Inspector*

Trained Postition- Requres reading the manual and in-person training by an Oregon FTC Lead Inspector. Must be an adul.t
This role can easily double up with being a Referee!

The Software Inspectors and Hardware Inspectors work together to ensure Robots follow the guidelines outlined in FIRST Tech Challenge Game Manual Part I and are ready to compete on the Field. The Inspection process involves filling out a checklist for every Robot and placing a label or other unique tag on the Robot after it passes Inspection.

Robot Inspectors perform mandatory Robot Inspections to ensure compliance with Robot construction rules.
 Robot Inspectors determine Inspection outcome decisions (pass/fail).
 Asses the Team's Robot and point out anything that is not in compliance with the Rules.
 Point out potential areas of entanglement (loose cables).
 Help the Team to be successful.

Software Inspector*

Trained Postition- Requres reading the manual and in-person training by an Oregon FTC Lead Inspector
Technical Skill Helpful - Meets will have one Hardware Inspector and one Software Inspector. Great to have more than one.
This role can easily double up with being a Referee! Must be an adult

The Software Inspectors and Hardware Inspectors work together to ensure Robots follow the guidelines outlined in FIRST Tech Challenge Game Manual Part I and are ready to compete on the Field. The Inspection process involves filling out a checklist for every Robot and placing a label or other unique tag on the Robot after passing Inspection.

Robot Inspectors perform mandatory Robot Inspections to ensure compliance with Robot construction rules.
 Robot Inspectors determine Inspection outcome decisions (pass/fail)
 Ensure that each Team's Robot is configured with the correct settings and software/firmware versions.
 Verify that each Robot interacts with the Field Control System as expected.
 Familiarize each Team with their pre-Match and post-Match responsibilities.
 Familiarize each Team with the Match process by leading them through a 'dry run' Match.
 Assess the Teams' work and points out anything that is not in compliance with the rules.

Scorekeeper*

Requires being trained by the FTA on-site. Must be an adult (assistant scorekeeper can be a student)

Manage and operate the Scoring and Field Control Systems. Communicate scores. Play a critical role in ensuring smooth flow of Match play and maintaining the pace of the Event.
 Set up the Scoring System; ensure equipment functions properly
 Enter Scores in the System from Score Sheets - post Scores to AV System
 Post Match results
 Assist with breakdown of Scoring System and Field

 

  Support Roles
Logistics Volunteers

Trained by Tournament Director or Referee on the day of the event. Can be adults or students.

Queuers, Judge Door Assistants, Field Bullpen Managers, Pit Runners
Logistics volunteers keep the flow of the tournament going making sure teams are in the right place at the right time doing the right things.

Example:
Lead Queuers manage the flow of Teams to and from the Competition Area. Queuers will work with the Tournament Director and the Field Tech Advisor (FTA) to create unrestricted paths to and from the Pit Area to the Competition Area. Creating and managing a safe, orderly flow of Robots/Teams to and from the Competition will assist on keeping all of the Matches running on time. Lead Queuers will also properly stage Alliances in holding areas, while ensuring that the proper numbers of Teams are in the queue. The Lead Queuer is an important part of the Event Management Team, working directly with the League Director, Field Tech Advisor, and the Queuing Staff.